The Office of Academic Multicultural Initiatives (OAMI) seeks an Administrative Assistant to support staff in general office operations, payroll, human resources, finance, and facilities management.

OAMI has a 35-year history of delivering quality campus programming to serve the needs of college and pre-college students and contribute to the research community.

The successful candidate will be a creative, solutions-oriented, reliable, collaborative, skilled, and organized professional who will coordinate the day-to-day office operations and provide a variety of administrative and program support duties.

Responsibilities*

HR Support

• Assist managers, including directors, with pre-hiring, onboarding, and offboarding processes for team members.
• Manage completion, submission, and communication of relevant request forms.
• Monitor and track team equipment assignments.
• Maintain up-to-date email groups and manage team member access permissions.
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SAMI Grants Management

• Assist with award distribution and program reporting.
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Procurement Support

• Manage procurement tasks, including Purchase Request Forms, requisition processing for Purchase Orders, and P-Card reconciliation.
• Handle expense reimbursements, supply ordering, and receiving processes.
• Oversee honorarium and incentive payments.
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Budget & Finance

• Reconcile departmental accounts, including processing PARs.
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Administrative Support

• Provide general administrative support, including scheduling meetings and assisting with team events.
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Timekeeping Support

• Assist with timekeeping activities for assigned staff.
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Required Qualifications*

• Demonstrate a high degree of diplomacy and professionalism
• Ability to work independently and cooperatively
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Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.