Executive Assistant Pool

Department of Primary Industries & Regional Development

Perth WA, Australia

Full time

May 14

About the job

Executive Assistant - Pool

Biosecurity

Level 3 | Permanent

Provide high level administrative, secretarial and Ministerial support to the Executive Director of Biosecurity

Provide assistance with research, policy and project work as directed

Coordinate the preparation and control of draft responses for the Offices of the Director General and Deputy Director General for the Biosecurity directorate

Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery

The Opportunity.

This is an opportunity for an experienced Executive Assistant to provide a professional level of executive, administrative, research and secretarial support to the Executive Director Biosecurity and executive members of the Office of the Deputy Director General. The Executive Assistant is pivotal in the efficient functioning of the Biosecurity Directorate and operates in a dynamic environment of competing priorities.

Key responsibilities include (but are not limited to):

Providing a range of high level executive support and administrative services including the preparation of agendas and meeting minutes.

Arranging meetings, functions and activities including organising venues and hospitality arrangements.

Providing assistance with research, analysis, policy development and project support.

Coordinating travel, itineraries and accommodation requirements for the Executive Director.

Acting as the point of contact among executive, employees, clients and external stakeholders.

The Ideal Candidate.

We are seeking experienced and motivated Executive Assistants, with a demonstrated background at a senior executive level. The ideal candidates will have highly effective stakeholder engagement skills and be proficient in using Microsoft applications, including Outlook, Word, Excel and PowerPoint. Experience using the Objective records management system will be highly regarded.

For any specific enquiries please contact: Rick Bryant, A/Manager, Office of the Deputy Director General, on (08) 6551 4303 (during business hours).

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