Government Affairs Coordinator

California Academy of Sciences

San Francisco

Full time

Jul 20

We hope you are inspired by what we do and are excited to contribute to our mission. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you don’t believe you meet every ­one of the qualifications for the position.

POSITION SUMMARY:

Reporting to the Government Affairs Manager, the Government Affairs Coordinator will foster and steward Academy relationships with the City and County of San Francisco, as well as local external community and civic partners. They will monitor developments in local policy and events relevant to the Academy.  This position will also manage City-funded grants, projects with aligned City agencies, and direct the internal process for developing City capital requests and City General Fund support. This position may include evening and occasional weekend hours.

We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy. Explore Our Commitment to Racial Equity to learn about our intentional engagement of traditionally excluded groups in an effort to spark interest in or foster pathways to scientific careers.

POSITION DUTIES AND RESPONSIBILITIES:

  • Coordinate funded and in-kind projects with City agencies, including but not limited to San Francisco Public Utilities Commission (SFPUC), Treasure Island Development Authority (TIDA), and Department of Children, Youth, and their Families (DCYF), Office of Racial Equity (ORE)
  • Track and analyze City funding and create recommendations to present to Government Affairs Manager
  • Track City and community events and keep COO and City Relations Team informed (e.g., Board of Supervisors and commission meetings, key personnel changes, community feedback, etc)
  • Write and edit a variety of documents such as factsheets, briefings, formal letters, and presentations for internal and external uses
  • Serve as primary liaison with City and County of San Francisco (CCSF) Capital Planning department and Mayor’s Budget Office
  • Input data and information into required record keeping and reporting systems 
  • Prepare and accompany the Academy Senior Leadership Team for important city meetings
  • Facilitate and chair quarterly City Relations Team Meetings, including agenda creation and materials
  • Plan and host VIP government affairs guests at the Academy 
  • Serve as liaison to community organizations and groups as directed by Government Affairs Manager or COO
  • Coordinate attendance of various city and community events by members of the SLT and City Relations Team
  • Administrative tasks for the Government Affairs Department including COO calendaring, event management and maintaining the Government Affairs Standard Operating Guidelines
  • Local travel (within the City and County of San Francisco) as needed
  • Serve as back-up for Government Affairs Manager 
  • Follow all Academy safety regulations
  • Other duties as assigned

MINIMUM QUALIFICATIONS:

The qualifications listed below are representative of the knowledge, skill, and/or ability required or preferred.

EXPERIENCE:

A qualified candidate will have a combination of the following experience and/or equivalent education:

  • Strong passion for working in government affairs
  • 2 years of administrative experience
  • Some college coursework in political science, public relations, or other related field
  • Advanced computer skills, including high proficiency in Google office suite
  • Familiarity with CCSF departments and strategic goals and personnel preferred

KNOWLEDGE, SKILLS AND ABILITIES: 

  • Outstanding collaborator, can successfully partner with diverse stakeholders to represent their programs and initiatives externally to funders
  • Competent communication and interpersonal skills including experience working closely with senior institutional leaders, trustees, and elected officials; demonstrates extreme discretion with private or confidential information
  • Strong writing and editing skills, ability to take complex issues and distill important information for diverse audiences
  • Financial acumen and ability to synthesize and communicate complex project budgets to internal and external stakeholders
  • A high degree of emotional intelligence, demonstrating the ability to discern and solve for complex interpersonal interactions with external parties of varying levels
  • Excellent organizational and time-management skills; ability to prioritize multiple responsibilities and deadlines; ability to manage projects and see them through to completion; ability to shift responsibilities quickly as circumstances require
  • Ability to anticipate and maintain confidentiality, modify work schedule as circumstances dictate, and work either independently or as part of a team

WORK ENVIRONMENT:

Reasonable accommodations will be made to enable individuals with disabilities who meet the job’s essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls. Must be able to perform repetitive motions 50% of the time.

APPLICATION DEADLINE: July 30, 2021 at 5:00 PM.  Applications will be reviewed on a rolling basis until the position is filled.

HOW TO APPLY: Please upload a resume and complete the brief online application.

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

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