Personal Assistant

Blue Lake Lumber LLC

Aventura, FL, USA Remote / Work-at-Home /WFH

Jun 15

This job is no longer accepting applications.

We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with personal duties when needed.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.

• Answering phones in a professional manner and routing calls as necessary.

• Performing secretarial and administrative duties.

• Typing, formatting, and editing reports, documents, and presentations.

• Preparing meeting rooms.

• Serve coffee, tea, or water to guests or other employees.

• Keep the lobby, office, and kitchen area clean and tidy.

• Provide excellent customer service.

• Managing internal and external correspondence.

• Liaising with internal departments, answering calls, and making travel arrangements.

• Scheduling appointments, maintaining an events calendar and sending reminders.

• Copying, scanning, and emailing documents, as well as taking notes.

• Preparing facilities for scheduled events and arranging refreshments, if required.

• Ordering office supplies and replacements, as well as managing mail and courier services.

• Assist Corporate Office with personal requests as needed.

• Observing best business practices and etiquette.

Personal Assistant Requirements:

• High school diploma or GED.

• Fluent in English and Spanish, conversant in Portuguese.

• Certification in secretarial work, office administration, or related training.

• 1-2 years of experience as a personal assistant would be advantageous.

• Extensive experience creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.

• Advanced typing, note-taking, recordkeeping, and organizational skills.

• Ability to manage internal and external correspondence.

• Working knowledge of printers, copiers, scanners.

• Proficiency in appointment software such as Zoom, Skype, and MS Outlook.

• Excellent written and verbal communication skills.

• Exceptional interpersonal skills.

Job Type: Full-time

Pay: $42,000.00 - $72,000.00 per year

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Vision insurance
Schedule:
* 8 hour shift

Education:
* Bachelor's (Preferred)

Experience:
* Microsoft Powerpoint: 1 year (Preferred)
* Administrative Experience: 1 year (Preferred)

Language:
* English (Required)
* Spanish (Required)
* Portuguese (Preferred)

Work Location:
* One location

Work Remotely:
* No
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